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How can I create and edit meetings?

You create and edit meetings directly in the "Meetings: Calendar" view of your event. When creating a meeting, you define the title, date and time, organizer, and participants, and can optionally book a resource.

The quickest way to create a new meeting is to double-click the desired time slot in the calendar: the dialog opens with the date, time, and organizer (item 2) already preselected. Alternatively, click Create meeting. To edit an existing meeting, simply click it in the calendar. In both cases, the following properties are available:

  1. Title: Choose a clear and meaningful title that reflects the purpose or topic of the meeting.
  2. Date, time, and organizer: Select the date as well as the start and end time of the meeting. The time zone of the event is displayed for reference.
    Note: Meetings cannot span more than one day. Depending on permissions, the organizer can be the user who is creating the meeting or another user from the organization.
  3. Number of participants: Specify the number of people who will attend the meeting, including external participants. If you select a resource for this meeting, you will be informed whether the maximum capacity fits the number of participants.
  4. Participants (optional): Via Add participant, you can include additional information about the participants, such as their first name, last name, and email address.
    Note: The number of participants (as given in 3) does not need to match the number of entries here, as detailed information on all participants might not be available at booking time.
  5. Resource (optional): You have the option to assign a resource to the meeting for the specified time period. The capacity and availability of the resource are shown directly. Use Change or remove resource to adjust your selection at any time. An assigned resource will not be available for other meetings during that period.
  6. Save: Apply your input with Save. When editing an existing meeting, you can also remove it via Delete.

You can also change any of the properties above at any time after the meeting has been created.

Hint: The meeting organizer receives a confirmation email with an .ics file. This allows the meeting to be added to their business calendars. If the meeting is edited or delted, the user will be notified via email as well. 

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